The Six Tenets of the Copier Company (and how you can get a better deal)

Here, unclassified for the first time, is the office machine salesperson’s manifesto. It was obtained using enhanced interrogation on several successful highly-trained multifunction equipment-sales operatives…

DocuSense Inks Deal with The Philadelphia Inquirer

DocuSense Inks Deal with The Philadelphia Inquirer

Philadelphia, PA

DocuSense announced today they’ve signed a 5-year agreement with the Philadelphia Inquirer to provide print managed services for all their locations.

Under the agreement, DocuSense will be updating all of The Philadelphia Inquirer’s office printer equipment and providing a simplified “cost-per-page” billing.  “We are able to cut their office document printing costs and refresh their equipment with newer models at the same time” said Donna Melso, President of DocuSense.  “We’re reducing the variety of devices the Inquirer uses from 20 different types of equipment  to 5 basic models.” 

DocuSense will provide a monthly report showing print/copy volume and cost.  “The Inquirer wanted to get a handle on costs and spending for the equipment in all of their offices”, explained Melso.  “Using cost-per-page, DocuSense will provide this data and, at the same time, shrink dozens of monthly purchase orders and invoices to just one.  That’s Complexity Simplified.”

DocuSense (formerly Laser Supply), celebrating its 20th year, is a Hewlett Packard authorized vendor and Xerox Peak Elite authorized partner.  DocuSense consults with clients to help them understand, manage and reduce their office printing, copying and faxing costs.

For more information, contact DocuSense at 610-719-8700 or visit their website at www.docusense.com

How to do a cost per page calculation

In order to discover your approximate cost per page, you’ll need to know the cost of each supply and its anticipated yield.  The anticipated yield of supplies is usually based on 5% print coverage (5% print coverage is equal to about one page with 20 sentences in 12 point type).  If you typically print more than 5% coverage, your yield for each toner will be less and your supplies cost per page will be higher.  Want to find out how much coverage one of your own documents has?  Go to Free Coverage Calculator to download a 30-day trial version of software that will show you the % coverage for any of your documents.  You can also go to Page Coverage for more information on determining page yields. Don’t forget to add maintenance kits, fusers etc.., divided by their yields.   Generally, the lower the aquisition cost for the device, the higher the cost per page for supplies.  For service, take the cost of a service contract and divide it by the number of anticipated prints/copies for the period of coverage.  Total all of the supplies and service costs per page and you’ll have a total estimated service/supply cost per page. 

Acquisition cost per page is determined by taking the purchase price divided by the number of months of estimated service divided by the estimated pages you will copy/print per month.  Add the acquisition and service/supply cost per page to get total cost per page for the device.  Or, call DocuSense and we’ll help you do the calculation.

DocuSense can help with all your questions. 1-800-422-0080 we supply MFD service and solutions.

Do You Multifunction?

The answer to this question is we all do, but do you have the right tools? Today’s work expectations are extreme and we all multitask.  Having the proper equipment is vital.  The information and technology is out there we just lack the time and patience to pursue this wealth of knowledge.  We are apt to take the long sometimes tedious road to a solution where we constantly say to ourselves, “there has to be a better way”. For the most part in life there is. It just takes time and guidance, something we all seem to have a lack of.  Hardware and software today provides many of the answers to our daily questions and can save money.

Multifunction printers copy, scan, fax and print with the tap of a single button. Multifunction printers help manage documents, reduce paper, simplify work-flow, manage forms, etc?  How many copy, print, fax, scan, and email jobs do you run each day? How many users share a printer, a copier, a scanner, a fax machine? How many machines do you have in you office? Reducing this overhead can save time and money. Take a look at some of the top brands available to you at Xerox and HP they are both in the ‘Leaders’ Quadrant in the MFPs and Printers Magic Quadrant released by Gartner in 2008. 

Software solutions designed by Sitrof work hand and hand with these machines to produce time saving, miraculous results to your document management.  DocuSense partners with all the above named players to help you find the solutions that best meet your needs.  Our motto, DocuSense, complexity simplified.

Cost per page solution is another option not often thought about. Do you know how much it costs to print one single document?  There are paper cost, toner costs, storage costs and maintenance costs and additional monthly invoices to match all of these expenses.  DocuSense can help combine all these expenses and reduce your bottom line at the same time on one contract.  Saving you both time and money.

Docusense launches their exclusive blog!!!

West Chester, PA, December 22, 2009– DocuSense today announced the launch of their exclusive blog, Cost Per Page Solutions, located at www.costperpage.com. This strategic internet marketing initiative follows the re-launch of their website, www.docusense.com, last month. The blog was created and launched in response to the growing industry demand for paper-reduction strategies and insight into better print cost management.  The blog will be used as a new information channel for current clients and partners as well as a resource for the latest and most comprehensive information on print solution best practices. “DocuSense prides itself on customer service excellence and so we wanted to find a way to pass along the latest information on our educational events and fleet management solutions to our clients and web community, having a dedicated blog will allow us to do that,” said Donna Melso, President of DocuSense.

With the integration of the blog RSS feed onto the new website, it is now easier than ever for clients and partners to stay current, with the ability to subscribe to the feed and automatically receive updates.  DocuSense has begun to proactively host business best practice seminars and will use the blog to announce dates and times for upcoming events. “The inclusion of the blog feed on our website will allow subscribers to come into the site [www.docusense.com] via the blog, and easily register for seminars, webinars, etc.,” commented Donna Melso, “we have great educational programs and resources available – we just needed a better way to get the word out there, and now we have it.”

About DocuSense, Inc.
DocuSense, Inc., has been a leader in innovative document management solutions since  1989. A Hewlett Packard Partner, and a Xerox Peak Elite Partner since 2002, DocuSense focuses on helping customers create a document strategy for improving cost and efficiency.  Today, DocuSense continues to serve thousands of customers of all sizes.  With so many solutions implemented and millions of pages under annual contract, DocuSense has the experience and methodology necessary to achieve manageable bottom-line savings. DocuSense is a certified HP and Xerox service and repair provider with service centers nationwide.  Find out more about DocuSense 24 hours a day, at www.docusense.com

DocuSense launches new website

West Chester, PA – DocuSense Your document management partner and pioneer in multifunction printer/copier fleet management has made the move to launch a more user-friendly website. DocuSense’s integration of all aspects of its’ solutions are enhanced through this new web-based client center focused on usability and convenience.

As a certified HP Printer service partner and a Xerox Peak Elite Partner, DocuSense can offer special pricing on products and supplies for Hp, Xerox and Lexmark Office Products; contact us to learn more.