Archive for January, 2009
Ten Things To Consider When Buying A Multifunction Printer: Article 1
You need to ask yourself the right questions to make an informed decision about what multifunction printer is right for your company. Here is the first of ten considerations you should make before putting a new machine in your office.
1. Know your requirements.
You need to really understand what you will need the device to do before you buy it. Many times, requirements aren’t well understood or, worse, are dictated by the device salesperson. Here are some questions you could ask yourself before diving in and buying.
A) Will you need color? Not just today but perhaps in the coming months or years that you will use the device. Thinking about this question before you buy will make a big difference in how your office functions and the way you will use the device in months and years that follow.
B) What size prints or copies will you need to make? Many devices can print/copy up to tabloid but this feature adds acquisition cost. If you can do without printing or copying 11×17 size, you’ll save money.
C) How fast does it need to print/copy? Don’t be fooled into thinking that the device’s manufacturer rated speed is the speed it will print/copy. Most manufacturers overstate this speed significantly. Test it yourself or ask your device’s sales rep how many pages per minute the device is typically capable of outputting. If you take the published speed for granted, you’ll pay a premium for equipment that won’t live up to your expectations.
D) How many people will use the device? Try to understand who will be using the device, how often they’ll need to use it and how far you will want them to walk. In most corporations, having to walk more than 50 feet will create complaints from users.
Next topic. Know the total cost of ownership
Have any questions or comments about this article? Visit us at DocuSense or post a reply.
Upcoming articles:
2. Know the Total Cost of Ownership (TCO) and Cost/Value benefits
3. Know what third parties have to say
4. Know how easy it is to connect to an existing network
5. Know how easy it is to use
6. Know its multitasking abilities
7. Know its bi-directional communication capabilities
8. Know the available device management, remote intelligence, and support
9. Know whether it provides the level of security and confidentiality you need
10. Know what software and solutions are available
Multifunction printers can help you streamline duplicate and cumbersome document processes and electronically organize, edit and archive your paper documents. With an MFP and a simple software application you can turn paper documents into electronic format and send to multiple destinations – email, document repositories, network folders, even remote printers – with a single scan.
Once you’re armed with the knowledge you’ve gathered by asking these questions, you’ll be prepared to make the right decision for your business.
Please contact us with any questions
Simplified Ordering using the DocuSense Customer Portal
DocuSense Customer Portal Makes it Easy to Order Supplies!
One time-saving function of the Customer Portal at DocuSense is the ability to order supplies without knowing the part number of the item you need. Customers can enter an order just by looking up the device they need to supply. Here’s how it works.
Once logged in to your account, click “Enter Sales Order”. Then click “List Equipment” The DocuSense Customer portal looks at all the items you might need to purchase for the selected device and displays them on the screen along with their yield and your negotiated price. This is valuable for a couple of reasons.
First, you might not know that a higher capacity supply is available for the equipment. If you are looking for Hewlett Packard supply items, these supply numbers typically end in “X” or “XX” and they can sometimes double the yield of the supply item while adding only a little to the cost. Other manufacturers like Xerox and Lexmark etc have similar higher-yielding supplies and you’ll easily see the choices listed for those items as well. Buying increased capacity supplies is a great way to save money.
Second, you’ll eliminate guess-work. We’ve done all the work for you and as long as you’ve picked the right equipment or model, you can’t make a mistake in ordering the wrong item.
The DocuSense Customer Portal is up and running 24/7 and it’s very easy to use. All you need to do is click here to get a login and password or call us at 1-800-422-0080.
The Customer Portal at DocuSense: That’s Complexity Simplified!
Do You Multifunction?
The answer to this question is we all do, but do you have the right tools? Today’s work expectations are extreme and we all multitask. Having the proper equipment is vital. The information and technology is out there we just lack the time and patience to pursue this wealth of knowledge. We are apt to take the long sometimes tedious road to a solution where we constantly say to ourselves, “there has to be a better way”. For the most part in life there is. It just takes time and guidance, something we all seem to have a lack of. Hardware and software today provides many of the answers to our daily questions and can save money.
Multifunction printers copy, scan, fax and print with the tap of a single button. Multifunction printers help manage documents, reduce paper, simplify work-flow, manage forms, etc? How many copy, print, fax, scan, and email jobs do you run each day? How many users share a printer, a copier, a scanner, a fax machine? How many machines do you have in you office? Reducing this overhead can save time and money. Take a look at some of the top brands available to you at Xerox and HP they are both in the ‘Leaders’ Quadrant in the MFPs and Printers Magic Quadrant released by Gartner in 2008.
Software solutions designed by Sitrof work hand and hand with these machines to produce time saving, miraculous results to your document management. DocuSense partners with all the above named players to help you find the solutions that best meet your needs. Our motto, DocuSense, complexity simplified.
Cost per page solution is another option not often thought about. Do you know how much it costs to print one single document? There are paper cost, toner costs, storage costs and maintenance costs and additional monthly invoices to match all of these expenses. DocuSense can help combine all these expenses and reduce your bottom line at the same time on one contract. Saving you both time and money.
Seminar: Organize to Thrive…Even in tough times
Back after a resounding success!
this semimar is currently closed
Please check back for the next available date or call for further information.
How will you manage growth in an economic downturn?
This 2-hour seminar is packed with ideas on how to streamline your business for growth in tough times. You’ll see straightforward, easy-to-follow, common sense examples of why business owners and key managers work too hard and what to do about it.
Free your time so that you can work on your business instead of in it! Create a thriving business by systemizing the one you already have!
This event is best suited for Business Owners and Key Decision Makers
*Brunch will be served
When: Friday January 23rd 10:00am – 12pm
Where: DocuSense
1304 Goshen Parkway
Suite 300
West Chester, PA 19380
Click Here to Register for this Event!
-or-
contact DocuSense on their website or at (610) 719-8700
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